Privacy Policy for the Minnesota Society of CPAs

This statement discloses the privacy practices for the Minnesota Society of Certified Public Accountants, Inc. (MNCPA) Web site, whose domain name is www.mncpa.org. Questions regarding this statement should be directed via email to webmaster@mncpa.org.

The MNCPA has adopted the following information management guidelines, which are based on our existing policies for protecting members' privacy. These guidelines will occasionally change as our online business model continues to evolve.

Account information

When ordering, subscribing or registering for a product (including educational programs, ExamTracker accounts, special services, listserves and other interactive forums) on the MNCPA's Web site, you are asked to provide the following information:

• Name
• Mailing address
• Email address
• Telephone number
• Certification status

MNCPA members and nonmembers who are registered for educational courses can update their records and other information at any time.

The MNCPA does not release e-mail addresses to any third party, with the exception of authorized MNCPA affiliates who have been engaged or endorsed by the MNCPA, with approval from the MNCPA Board of Directors, to provide specific member benefits.

Mailings labels can be purchased by third party vendors for the purpose of promoting products and services relevant to CPAs. To request a mailing list, vendors must submit an application and provide a sample mailing. All requests are reviewed for relevancy, quality and legitimacy of business. Only work addresses are shared and all mailing lists are for single use only. Members may opt-out of third party mailings at any time.

Accessing your account

Customers may select and change their usernames and passwords.

When logging in, if you choose to select the box "Remember me on this computer," a cookie will be stored on your computer. Each time you visit the MNCPA Web site, the cookie will be used to automatically log you into your account. The MNCPA does not track any other information with this cookie. If you no longer wish to use the "Remember me" function, simply click on the "Log out" button and the cookie will be removed.

When you select the "Remember me" option on a particular computer, other users of that computer will be able to access your account without logging in. We therefore urge you not to select the "Remember me" option on public computers, such as those at libraries. You should also use the "Log out" button after each session on such computers.

Mailing lists

The MNCPA will remove any user's name (and his or her personal information) from any mailing list, Web page or listserve upon request. To request that your name be removed from any listing, please contact membership@mncpa.org.

CPE Log

CPE Log information is occasionally analyzed by internal MNCPA staff for market research. When course data is analyzed, the information is aggregated and personal identifiers are removed. This information is used to improve CPE offerings for MNCPA members.

eDiscussion Groups

The MNCPA provides eDiscussion Groups and other interactive forums for members. The MNCPA provides suggested guidelines for appropriate and acceptable behavior on these electronic forums, and asks each participant to follow these guidelines. While staff occasionally monitors these interactive forums and deletes postings that violate usage the guidelines, the MNCPA is not responsible for content submitted by participants.

Photo release

MNCPA or its contractors may photograph or videotape MNCPA events. Attendees agree to allow their image to be used in MNCPA publications, Web site and marketing materials. Images may also be shared with the media. Attendance at MNCPA events waives the MNCPA from liability resulting from these uses.

Firm administrator accounts

Firm administrator accounts allow a company or firm to access and manage select MNCPA account information of its employees, both members and non-members. Firm administrators can make or cancel CPE registrations, make CPE and dues payments, add in-house CPE credits to member CPE Logs, print CPE transcripts, and view ExamTracker accounts. They can update the following information: office contact information, email address, position, exam status, and home address.

Firm administrator accounts are granted by written request to firm administrators, CPE managers, office managers, and others who manage a firm or company’s CPE. All firm administrator account requests are verified by MNCPA staff.

When an account is established, an e-mail will be sent to all employees on record allowing the option to block firm administrator access. Access can be added or blocked at any time.

When an employee leaves the firm and updates his or her office address information with the MNCPA, the firm administrator will no longer have access to the account.

Contact registrations@mncpa.org with questions regarding the firm administrator account.

Transaction security

Transactions made on the MNCPA website using a credit card are secure. Click on the Trustwave logo to verify our secure status.

Links

The MNCPA is not responsible for content or policies that may be associated with any Web site or online company to which MNCPA may be linked.